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August 1, 2018

Oracle iProcurement Overview

Bishnu Prasad Choudhury / / 0

Features and Overview of iProcurement

  • Web based applications allows organization to perform purchase activities 
  • It’s a self-service application module which enables buyers raise and work on requisitions and corresponding tracking 
  • Web based shopping interface for goods and services including requisitions for temporary rate based labor 
  • Complete Catalog and Contents management 
  • Online Approvals management 
  • Streamlined order placement in integration with Purchasing 
  • Streamlined with Sourcing to complete the RFQ negotiation cycle 
  • Complete Order Tracking

Procurement Process in iProcurement

  • Process 
    • Enter Requisition online using catalog form 
    • Workflow Approval 
    • Buyer Creates Purchase Order 
    • Supplier Notified and delivers directly to requestor 
    • Record Receipt in iProcurement 
  • iProcurement Process Flow in Oracle 
    • Ordering 
      • Requisition 
      • PO 
      • Receiving 
    • Analysis 
      • Payment 
      • Supplier Performance 
    • Sourcing 
      • Supplier Management 
      • Negotiations & Awards 
      • Catalog Content Management 

Why switching to iProcurement

Issues in conventional procurement systems are
  • Lack of procurement information 
  • Minimal coordination of common purchases across organizations 
  • Scarcity of formal contracts(Only available are BPA and CPA) 
  • Large complexity like more people involved 
  • Lack of standardized process or systems 

Benefits of iProcurement

  • It provides an intuitive web interface 
  • Goods and services can be found easily and added to the cart like any other online shopping portals 
  • Streamlines Order Placement - Shopping 
    • Shopping List 
    • Multiple Shopping Cart 
    • Copy orders 
    • Service Requests 
    • Non Catalog Requests 
    • Automatic Document creation 
    • Centralized Purchasing 
  • Streamlined Order Placement - Delivery 
    • Inventory Replenishment Requests 
  • Streamlined Order Placement - Billing 
    • Procurement Card purchases for Catalog orders 
    • Oracle project integration 
    • Multiple Account Distributions and Account generation workflow integration 
  • Streamlined Order Placement 
    • Notes - Additional Item information, Upload & view attachments 
    • Approvals - Approval routing configuration and Vacation scheduling 
    • Review/resubmit and Cancellation 
  • Desktop receiving 
    • Requestor can receive and confirm receipt of requested goods and services directly in iProcurement 
    • iProcurement can automatically record the receipt transaction 
  • Streamlines employee ordering 
  • Enforce purchasing policies 
  • Reduces procuring costs 
  • Easy to upload and view additional information 
  • Search product internally or from external sources 
  • Automatic document creation 
  • Center led procurement process 

R12 Enhancements

  • New Approval types 
  • New user-interface options 
  • New option for creating and maintaining favorite lists 
  • Unified catalog architecture 
  • Better catalog authoring capability for buyers, supplier and catalog administrators 
  • Tolerance based change request routing and Approval 
  • Content security enhancements 

Integration with other applications

  • Oracle Purchasing 
  • Oracle Payables 
  • Oracle Inventory 
  • Oracle Projects 

iProcurement in P2P flow

  • Setups 
    • Jobs 
    • Positions 
    • Employees 
    • Hierarchies 
    • Approval Groups 
    • Assignment sets 
    • Item categories 
    • Buyers 
    • Purchasing/Financial/Receiving options 
    • DFF for Item Categories 
    • Define Information templates 
    • Define Realms 
    • Setup Attachments 
    • Setup Profile options 
    • Enable Function Securities 

Item Availability in iProcurement

  • Internal Catalog: Items assigned to categories enabled for iProcurement 
  • External Catalogs: Managed by supplier/Third Part or Self-managed 

Flow

  • Requisition Creation 
  • Requisition Approval 
  • PO creation and processing 
  • Shipment of Goods 
  • Receiving of Goods 
  • Invoicing 
  • Payments
Note: underlined steps can be done in iProcurement, for others EBS integration needed with respective modules

Core features of iProcurement

  • Catalog Management 
  • Shopping 
  • Checkout 
  • Requisition Tracking and Management 
  • Desktop Receiving

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